ICCF Congress 2018, Llandudno, Wales

Welsh Correspondence Chess Federation
Ffederasiwn Cymru Gwyddbwyll drwy Ohebiaeth

19-23 August 2018 | Awst 19-23 2018

Deadlines to Congress

Deadlines Timelines to 2018 Congress

Deadlines† for Congress – 2018 (Llandudno, Wales)

†dead-line (noun)

dead.line [‘ded,lain] (dead.lines)

Time limit – the time by which something must be done or completed


Most etymologists agree that the word “deadline” first appeared during the American Civil War (1861-1865).

According to author Christine Ammer, deadline was coined at the hellish Andersonville, GA prison camp, and first appeared in writing in the report of Confederate Inspector-General, Colonel D.T. Chandler, on July 5, 1864.  In describing the horrific conditions, he famously wrote:

The Federal prisoners of war are confined within a stockade 15 feet high, of roughly hewn pine logs, about 8 inches in diameter, inserted 5 feet into the ground, enclosing, including the recent extension, an area of 540 by 260 yards. A railing around the inside of the stockade, and about 20 feet from it, constitutes the “deadline,” beyond which the prisoners are not allowed to pass . . . [as a large portion is] at present unfit for occupation . . . [this] gives somewhat less than 6 square feet to each prisoner . . .

An even earlier writing of the term in an inspection report on Andersonville from Confederate Captain Walter Bowie on May 10, 1864:

On the inside of the stockade and twenty feet from it there is a dead-line established, over which no prisoner is allowed to go, day or night, under penalty of being shot.

An October 31, 1865 Report of the Secretary of War that was introduced in the Trial of Henry Wirz (the prison keeper at Andersonville):

And he, the said Wirz, still wickedly pursuing his evil purpose, did establish and cause to be designated within the prison enclosures containing said prisoners a “dead line,” being a line around the inner face of the stockade or wall enclosing said prison and about twenty feet distant from and within said stockade; and so established said dead line, which was in many places an imaginary line, in many other places marked by insecure and shifting strips of [boards nailed] upon the tops of small and insecure stakes or posts, he, the said Wirz, instructed the prison guard stationed around the top of said stockade to fire upon and kill any of the prisoners aforesaid who might touch, fall upon, pass over or under [or] across said “dead line” . . .

Task Deadline Description
Congress Documents Thursday, March 1, 2018 Congress invitations and programme are distributed.
Proposal Submission Window Opens Thursday, March 1, 2018 Congress proposal submissions (by ICCF Officials and Delegates) opens.
Hotel registration discount Friday, May 18, 2018 "Early Bird" price for single rooms ends.
Medals Friday, July 6, 2018 Deadline for (a) Medal eligibility for the 2018 Congress and (b) officials responsible for collecting medals/certificates of players/teams will be identified.
Delegate and delegate designee selections due Friday, July 6, 2018

All Delegates, Honorary Presidents, and Honorary Members must register as Congress voting members with the ICCF General Secretary.  No voting member will be accepted after this deadline.

Congress registration closes, places will be locked in and no further seats in the Congress hall will be allocated after this date.  If not registered by this date, attendees will be required to (a) arrange their own accommodations, (b) pay separately for attendance at the welcome party, excursion, and closing banquet.

Voting Member Distribution Friday, July 6, 2018 The ICCF General Secretary will distribute to the Member Federation delegates the list of voting members attending Congress.
Proposal Deadline Saturday, July 14, 2018 All proposals to be considered for the 2018 Congress voting must be submitted to the General Secretary (via the online system) by either a National Delegate or ICCF Official.
Online voting for proposals begins Saturday, July 14, 2018 Delegates may now submit online votes for approved proposals.
Officials Reports Due Sunday, August 12, 2018 All EB/MC Reports due to the General Secretary for distribution.
Proxy Nominations Due Sunday, August 12, 2018 2018 Member Federations wishing to assign a Congress proxy must send their written declaration to the ICCF General Secretary.  No new proxy nominations or change in proxy nominations will be accepted after this deadline.
Proposal Voting Sunday, August 12, 2018 Note, according to ICCF Statutes, Article 16, “Each member has the duty to appoint an Official Delegate and to inform the General Secretary of this, for all ICCF business and especially for representation at the Congress”. As such, the General Secretary requires notification of participation in Congress.  Participation in the Congress includes the following:
  • submitting proposals
  • commenting on proposals
  • engaging in debate about proposals online or at Congress, and
  • voting on proposals at Congress.
Notice of representation to participate in Congress must be made before the deadline (July 6, 2018) by the delegate and failure to do so will be considered in violation of the Article 1.7 of the ICCF Voting Regulations and; therefore, considered as no notification provided and no provisions of participation will be afforded this delegate.
Voting Member and Proxy Distributions Monday, August 13, 2018 The list of Congress voting members and proxies will be distributed by the ICCF General Secretary.
EB/MC Meetings Sunday, August 19, 2018 EB/MC Meeting starts the day before Congress.
Congress Starts Monday, August 20, 2018 Full Congress starts on August 20, 2018


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